MEMBERSHIP
Membership of the Association shall be limited to members of the Associations Chapters in accordance with the criteria for membership and subject to the conditions, procedures and articles as contained within this Constitution, or any properly constituted provisions that may be approved at a General Meeting of the Association.
Membership shall comprise Ordinary Members, Life Members, Chapter Honorary Members and Chapter Associate Members and Association Honorary Members as defined hereafter.
All categories of members recognized by any of the Association’s Chapters prior to the adoption of this Constitution on 29th October 2019 shall be recognized as members of the Association even if such members do not meet the criteria set herein. Such members shall retain such powers as may be open to them at their respective membership Chapter, but they shall have no voting rights or right to representation on the NEC or at General Meetings of the Association.
Chapters shall keep a record of all classes of members, recording each member’s (i) National Membership number
(ii)Full Name (iii) Contact Address and any such additional information that may be considered of benefit in meeting the object of the Association.
In addition to the membership records maintained by Chapters, the NEC shall maintain a National database of all classes of Chapter Members and Association Honorary Members recording :(i) National Membership number (ii) Full name (iii) Contact address(iv) Date of birth and any such additional information that may be considered of benefit to meeting the objects of the Association.
The NEC shall be responsible for allocating a unique National Membership number to each member in a format set by the NEC. Chapters shall notify the NEC of all new members and on receipt of such notification; the NEC shall issue each of the new members with a National membership number, which shall be adopted by their membership records.
ORDINARY MEMBERSHIP
Ordinary membership shall be open to: Prisons Officers who have retired on pension or resigned honorably, within the provision of the Kenya Prisons Service Laws, whether resident in Kenya or not.
Prisons Officers who retired with 10 or more years’ service on a deferred or transferred pension. Loss of pension rights shall result in membership of the Association being withdrawn without right of appeal.
The joining fee and subsequent annual renewal fee shall be at the sole discretion of the member’s Chapter to which membership is attached. However, fees for Membership cards shall be determined by the NEC’s Secretariat.
Ordinary membership shall be by individual personal application to one of the Associations’ Chapters, as listed in Part Four of this Constitution. The choice of Chapter shall be at the sole discretion of the applicant and subject to the application being approved by that Chapter, shall be the members Chapter.
An Ordinary Member may be a member of more than one Chapter after payment of the appropriate respective Chapter’s membership fee, or change Chapter membership at any time on notification to each of the chapter concerned. Any chapter membership fee paid shall not be liable to refund.
A member with multiple Chapter membership cannot be appointed Chapter delegate for more than one Chapter during the same period of appointment (see Article 3.10.2 of this Constitution)
A Chapter shall have the right to reject any application for Ordinary membership. Subject to the required criteria for membership having been met, a Chapters’ refusal to grant Ordinary membership
shall be open to appeal to the NEC. In considering any such appeal, the NEC shall apply the appeal provisions contained within this constitution under Article 13 and sub-articles thereto of this Constitution. The NECS’ decision on an appeal shall be final. The NECs’ process and such records shall be maintained for a period of three (3) years from the date of finding.
Ordinary members shall be accorded their membership Chapter and in the case of a Chapter Appointed Delegate as defined in Article 3.1.1 of this constitution, have full voting rights at the AGM and all other General Meetings of the Association.
Notification of granting Ordinary Membership shall be intimated to the Secretary of the NEC as soon as practicable, but in any case not later than twenty-eight days from being granted. Notification shall be in the standard format set by the NEC.